Welcome

  • Welcome and Introductions (Chairperson)
    • identify the panelists
    • identify the roles of the panelists (MC, chats/comments from internet or voice, reference document advisor)
ItemSpeakerComments
Welcome and introductionsChairpersonpanelists
roles of panelists (MC, chats/comments, reference document advisor)

Technical Troubleshooting and Preparation

  • Technical Connections (Webmaster)
    • review Zoom Meeting resources and processes (web, phone), raising hands, muting/unmuting
    • assist anyone to configure their systems prior to continuing
  • Attendees Report (Membership Director)
    • report on numbers of attendees, and what amount of votes would achieve quorum
  • Poll to accept virtual AGM (Chairperson)
  • Reference documents (Chairperson)
    • identify all resources available on web site to ensure everyone has copies for their reference
ItemSpeakerComments
Technical ConnectionsWebMasterreview Zoom Meeting resources and processes (web, phone), raising hands, muting/unmuting
assist anyone to configure their systems prior to continuing
Attendees ReportMembership Director or delegateReport on numbers of attendees, and what amount of votes would achieve quorum
Poll to accept virtual AGMChairpersonPoll to agree that the meeting is valid. Of course, this is pretty much meaningless – if the meeting is invalid, then a resolution as to its validity would be equally invalid, but it gives members an opportunity to speak now or forever hold their peace.
reference documentsChairpersonidentify all resources available on web site to ensure everyone has copies for their reference

Old Business

ItemSpeakerComments
Previous AGM MinutesSecretaryreport on previous AGM minutes. Questions and discussions
proposal to accept minutes as distributed/read/amended by Secretary
Seconded by ???
Poll/vote?
Chairperson’s ReportChairperson
Treasurer’s ReportTreasureraccounts and financial summary
Review and renewal of resource documentsChairpersonBy-laws, policies, etc.
Proposal to refresh and accept documents
Seconded by ???
Poll/Vote
Buoy Director’s ReportBuoy Directorevents since last AGM
Web Master’s ReportWeb Master
Quartermaster’s ReportChairperson
Training Director’s ReportTraining Director

New Business

ItemSpeakerComments
Nominations for BoardChairpersonAnnounce which positions are available (up to 25 possible board members – ByLaw #4)
positions are released, and any board member wishing to remain on the board must be re-nominated
Review nominations from the web site
request nominations from the (virtual) floor via raised hands for computer connections, and then from the voice connections
each nomination must be seconded
confirm that the nominee will accept the nomination
Move audience to virtual roomWeb Mastermoves everyone except the nominees to another virtual room so that the nominees can talk amongst themselves
Nominees decide on positionsThe accepted nominees will decide amongst themselves as to which position (see Job Descriptions) they would like to take on.
Return audience to main presentationWebmasterReturn all attendees from the other virtual room to continue the meeting.
Once everyone is back, the positions will be announced.

Presentations

ItemSpeakerComments

Closing

ItemSpeakerComments